Payvance captures every invoice, codes it against your QuickBooks or Microsoft Business Central chart of accounts, routes approvals by policy, and exports a clean, audit-ready batch — so controllers stop chasing PDFs and CFOs get real-time visibility into cash-out.
Real invoices arrive as email PDFs, stapled packets, or three bills in one scan. Payvance meets that reality with capture, split, OCR, policy routing, and ERP-native export in a single queue your team actually works from.
Forward AP mailboxes straight into Payvance. Multi-invoice packets are split on page markers, re-OCR'd, and land in the queue as individual invoices — no scissors required.
Vendor, invoice number, date, subtotal, tax, totals, line items, and supporting doc detection — every field scored, so reviewers jump straight to the one cell that needs a human.
Coding uses the same vendor master, GL chart, and payment terms your ERP is using right now. No stale lookups, no reconciliation drift, no export errors at month-end.
Threshold-based approval matrices route invoices to the right approver chain. Every action — reassign, comment, approve, reject — is captured with actor, timestamp, and IP.
Associate receiving documents, purchase orders, and correspondence right on the invoice. Reviewers validate the full paper trail without leaving the queue.
Optional MFA, role-based access, per-tenant data isolation, and a documented security-config matrix. Finance workflows that satisfy your infosec review on day one.
The same process on every invoice, every day — whether it arrived by email, upload, or a multi-page packet from your receiving desk.
Invoices arrive by email forward, drag-and-drop upload, or shared mailbox import.
OCR lifts header fields, totals, and line items, each with a confidence score.
Vendor, GL, terms, and supporting docs are checked against live ERP master data.
Policy matrix routes to the right approvers. Full audit trail on every action.
Approved bills land in QuickBooks or Business Central — clean, in batch, reversible.
AutoPilot is Payvance's straight-through engine for the invoices that don't need a human: trusted vendors, predictable GLs, amounts within policy. Configure once, let it run.
Payvance isn't "ERP-agnostic" — we built dedicated connectors for QuickBooks and Business Central so vendors, GL, terms, and approved bills stay in lockstep with your books.
Payvance pulls your QuickBooks vendor master, chart of accounts, and terms via the Intuit API, codes incoming invoices against them, and posts approved bills back to QBO as Bills — with reversible sync state.
The Business Central path uses a dedicated AL extension and API permission set. Payvance posts Purchase Invoices against vendor ledgers with full dimension codes, avoiding the rework of brittle Excel imports.
One queue, one detail view, one export. The team spends its day in two screens — not seven tabs.
Thirty minutes with a Payvance engineer. Live walkthrough on your ERP, a signed SOW before you hang up.